Maintaining your data over time
Maintaining Your Data Over Time
Publishing your catalog is just the start. Keeping your data current ensures that designers always see accurate specs, up-to-date images, and valid product links—especially important for evolving product lines or seasonal changes.
This section covers how to efficiently maintain your catalog, track product engagement, and update only what’s needed—without rewriting your entire dataset.
🔄 How to Keep Your Catalog Up to Date
Canoa supports two maintenance workflows:
✅ Option 1: Manual CSV Re-Upload
Ideal for occasional updates or smaller teams.
Update your existing CSV and re-upload via the Brand Dashboard
Any row with a matching SKU will be overwritten with new data
SKUs not included in the upload will remain unchanged
You can remove products by unpublishing or omitting them from future uploads
⚠️ Avoid creating duplicates: always use matching SKUs for updates.
🔁 Pro Tip: Use the Exported CSV for Delta Updates
After your initial upload, download your catalog from the Dashboard. This exported CSV will include a Canoa Product ID column—a unique internal identifier.
By using this file as your source of truth:
You gain access to precise, record-level updates
You can edit only the rows you want to update, rather than re-uploading your full catalog
You reduce the risk of overwriting or duplicating content
📁 Exported CSVs are the safest way to maintain long-term data integrity on Canoa.
✅ Option 2: Live API Sync (Advanced)
For large or frequently changing catalogs, consider syncing directly with your database.
Use the Canoa API to automate updates in real time
Perfect for dynamic pricing, variant toggles, or inventory visibility
Contact [email protected] to get started
📤 Exporting Your Current Catalog
To retrieve your existing products and their Canoa-assigned IDs:
Visit your Brand Dashboard
Open the Catalog tab
Click the three-dot menu (top right)
Select Export as CSV
This file can now act as your master copy for ongoing edits and reuploads.
📊 Monitor Performance Using Your Tools
If you've configured backlinks, you can track how designers engage with your listings using your preferred analytics tools.
Measure:
Click-through rates
Page engagement metrics
File download rates (e.g., spec sheets, DWGs)
Goal conversions (e.g., contact forms)
Use that feedback to:
Refine copy and tags
Optimize destination links
Phase out or repromote products
🧹 Maintenance Best Practices
Audit and re-upload product data quarterly or seasonally
Keep images and downloadable assets live and accessible
Validate that all external links still resolve
Unpublish discontinued or outdated SKUs as needed
Use consistent field formatting to prevent sync errors
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